Constitution and Bylaws
- Earnings shall be defined as that portion of monies remaining after payments of expenditures and/or percentages to any other non-profit organization participating in the sale of tickets.
- An Active/Voting Member shall be required to work in at least one of the following areas during the membership year:
- One (1) play production, or
- One (1) active committee, or
- One (1) special event (A special event shall consist of any public activity other than a play).
- It shall be the responsibility of a Voting Member to take an active part in the decisions of the Portland Civic Players, Inc., and to attend at least two-thirds (2/3) of the meetings in any calendar year or have excused absences (notifying the Secretary or President if unable to attend a meeting) for same. Failure to do so will result in loss of voting privileges.
Section 4: PATRON MEMBERSHIP
All Patron Members who have paid their dues are entitled to all the privileges of the Portland Civic Players, Inc., except: They may not be elected to the Board of Directors; hold any office or chairmanship positions; act as delegates or have privileges until such time as they may desire to become Voting Members.
Section 5: YOUTH PATRON MEMBERSHIP
- Any participants in the Portland Civic Players, Inc Summer Theater Program will automatically become a Youth Patron Member with the registration for the program.
- Legacy Memberships (memberships passed down through the family of Lifetime Members) are discontinued as of February 2019.
- The Board shall select the number of plays to be produced during the coming season, set dates for same and schedule ticket prices for these productions on an annual basis.
- *The Director(s) and Assistant Director(s) of any Portland Players Production (including Summer Theatre) must be an active member of the Portland Civic Players.
- The Board shall have the power to employ and dismiss a building manager for the Portland Community Theater and designate the duties of said Manager.
- Building/Facilities Improvement
- In case of definitions or questions as to the duties or jurisdiction of the various Standing Committees, final decisions will be made by the Board of Directors.
- In the first election, three (3) Board Members shall be elected for a one (1) year term; and three (3) Board Members for a two (2) year term; and three (3) Board Members for a three (3) year term: At each following election, three (3) Board Members shall be elected for a three (3) year term.
- Directors shall begin their term of Office on January 1 of the year following their election.
- If a Board Member fails to attend two-thirds (2/3) of the Board Meetings during the first six (6) months of the fiscal year, he/she shall automatically be replaced as designated below.
- A quorum shall consist of a simple majority of the Voting Membership present at a regular meeting, with a minimum of three (3) Voting Members present.
In all matters of parliamentary rule and law, RobertsRulesofOrder,in its current edition shall prevail except where said rules are in violation of this Constitution.
- The ballot for the election of Members to the Board of Directors shall consist of the names submitted by the Nominating Committee and provide spaces for the writing-in of other names submitted from the floor and otherwise.
- The Nominating Committee shall submit its list of candidates to the Secretary no later than fifteen (15) days prior to the election.
- Additional nominations may be made from the floor.
- The Ballot for the election of Officers shall list the Offices of President and Vice-President and provide blank spaces for the writing-in of names selected by the voter.
- The Ballot for issues shall take such form as directed by the Board of Directors.
- The Secretary shall notify all Voting Members of the impending vote, by written notice, no later than fifteen (15) days before the voting.
- The President shall appoint two (2) tellers to accept ballots, tally the votes and declare the election too the Membership, stating the outcome of the election, and total number of votes cast, and number of voided ballots. These ballots then to be destroyed at the discretion of the Secretary.
- Applications in writing shall be made no earlier than thirty (30) days prior to the voting and no later than noon on the day of voting.
- The application shall contain the reasons preventing the voter from casting his/her vote in person, current mailing address and signature.
- The Secretary shall have ballots prepared no later than ten (10) days prior to the voting.
- Upon receipt of an application, the Secretary shall provide the voter with a ballot or ballots.
- The applicant shall return his/her ballot too the Secretary in a sealed envelope bearing his/her name and plainly marked “Ballot”, no later than the opening hour of the Meeting where the vote is to be taken.
- The Secretary upon receipt of the ballot shall verify with the Treasurer the voter’s qualifications and tender the unopened envelope to the tellers of the election.
The above Constitution was adopted by the Portland Civic Players, Inc. at the regular Business Meeting held in January, 1956.
AMENDED – December, 1956
AMENDED – September, 1961
AMENDED – August, 1963
AMENDED – April, 1966
AMENDED – September, 1971
AMENDED – December, 1974
AMENDED – September, 1975
AMENDED – August, 1976
AMENDED – December, 1977
AMENDED – November, 1980
AMENDED – August, 1981
AMENDED – September 27, 1982
AMENDED – October 23, 1995
AMENDED – November 27, 1995
AMENDED – November 22, 2010
AMENDED – October 14, 2014
AMENDED – May 23,2016
AMENDED – February, 25, 2019